For Visiting Clinical Students
Congratulations and welcome to the Virginia-Maryland College of Veterinary Medicine! We are pleased to have you join our college for your clinical year, and we are sure that you will have a highly enjoyable, educational experience.
During your orientation, you will be welcomed by the college's Veterinary Teaching Hospital staff and Academic Affairs team. We will try to answer as many of your questions as possible, but you are always welcome to visit the Office of Academic Affairs at any time should you have any concerns or questions.
Prior to your arrival, please be sure to review the contents of this webpage carefully.
We look forward to working with you over the next year to achieve your goal of becoming a veterinarian!
Visiting Student Checklist
Please ensure that you understand your responsibility to complete the items listed below. You are advised to complete these items in the order in which they are listed.
Before your arrival, it is imperative that your rabies and retanus immunizations are current. Without compliance, students are not allowed to participate in clinical activities. Our program requires the following:
- Proof of tetanus immunizations must be within the past 10 years.
- Proof of rabies with actual results of titer within the last two years must reflect 1 ≥ 0.5.
- Please review additional immunization information.
- Please review additional information about required health and accident insurance.
- Mail or fax official, signed, and legible copies of proof of health and accident liability insurance to:
Office of Academic Affairs (0442)
Virginia-Maryland College of Veterinary Medicine
245 Duckpond Drive
Phase III Suite 203
Blacksburg, VA 24061
At least 60 days before your arrival in Blacksburg:
- Coordinate your Senior Rotation Block Schedule: You will be contacted to schedule a Skype meeting.
- Schedules will be finalized at orientation.
- You will be notified by email once your Virginia Tech PID (Personal Identifier) has been set up. Upon notification, please change your password. Our sole method of communication will be through your vt.edu email address.
- Your PID will be used both for email and for access to such systems as the college Intranet and Canvas, among others.
- Once your PID has been created, you will be contacted by the college's radiology department to complete the online Radiation Safety Certification Exams.
- Once you have completed the exams, please ensure your receipt of an official certification of completion. For more information, review the Radiology Orientation memo.
- It is required that you complete the Radiation Safety Training certification tests at least two weeks prior to arriving for orientation at VA-MD Vet Med.
- Once you have successfully completed certification, you will be issued a radiation dosimetry badge at orientation.
- Under no circumstances is a student permitted to begin his or her clinical rotations at the Veterinary Teaching Hospital without successfully completing the required certification exams and receiving the certification.
- If you have any problems accessing the secured website, please contact Academic Affairs at (540) 231-3924 or firstname.lastname@example.org.
Prior to arrival:
Once you arrive:
- Prior to orientation, all students are required to have a Virginia Tech Hokie Passport and a Veterinary Teaching Hospital Identification Card.
- DVM students who plan to park on campus are required to purchase a parking permit. Please obtain your parking permit before orientation.
- Please review information about your Hokie Passport, hospital badge, and parking.
- The Orientation Day schedule will be provided to you approximately a week in advance. View a sample orientation schedule.
- During orientation, you will receive much information about one45, Canvas, the Office of Academic Affairs, and other available resources, a tour of the Veterinary Teaching Hospital, your name badge, a locker (please provide a lock), a pager, and your radiation dosimetry badge.
- Please bring the following items to Orientation Day:
- Your Virginia Tech Hokie Passport and your Veterinary Teaching Hospital Identification Card
- A copy of your Radiation Safety Examination Certification
- Know that we are excited for your upcoming studies at our college!
During your clinical year at VA-MD Vet Med:
- You will use the one45 database to track your activity and view your schedule throughout your clinical year.
- Before your arrival, log-in instructions will be sent to you by the Academic Affairs office.
- During orientation, you will receive training on the use of the one45 database.
- Please review instructions for navigating the one45 database.
- A portion of your final grade is contingent upon your completion of clinical skill sets. You are required to have 75% of the core skills to successfully complete your clinical year time with us.
- Please review an example and worksheet of these skills.
- Further details will be provided during orientation.
- For each external rotation, a preceptorship form is required. Available on the clerkship site, this form must be approved in advance of your external rotation.
- Once approved, the preceptorship packet will be sent by the Academic Affairs office to your external location.
- This preceptorship packet provides details of instruction for you and your preceptor regarding the expectation of external rotations, the one45 system, and the evaluation process.
Completion of your clinical year at VA-MD Vet Med:
- When nearing completion of your clinical year at VA-MD Vet Med, we request that you complete the Student Check-Out Form and the Exit Evaluation Form.
- A checklist of items to be completed before you leave, the Student Check-Out Form is required. Completion and submission of this form prompts us to send your grades to your home university.
- Because your opinion of your experience at our college is very important to us and we value and appreciate your feedback, we ask that you complete an Exit Evaluation Form.