Thank you for choosing the Virginia-Maryland College of Veterinary Medicine when considering completing your clinical training requirement.  The VMCVM Office of Academic Affairs is ready to support you as you transition from the classroom to the clinic floor. Please feel free to reach out to us with any questions or concerns that you might have at dvmclerkship@vt.edu.

Ross Visiting Student Checklist

Please ensure that you understand your responsibility to complete the items listed below. You are advised to complete these items in the order in which they are listed.

  • Immediately upon acceptance, please review the student handbook.
  • The Student Handbook outlines policies and procedures for all students. It is imperative that you review and are familiar with the handbook before your arrival.
  • Please review Ross Visiting Student Curriculum.

Before your arrival, it is imperative that your rabies and tetanus immunizations are current. Without compliance, students are not allowed to participate in clinical activities. Our program requires the following:

  • Proof of tetanus immunizations must be within the past 10 years.
  • Proof of rabies with actual results of titer within the last three years must reflect 1 ≥ 0.5.
  • Please review additional immunization information.
  • Please review additional information about required health and accident insurance.
  • Mail or fax official, signed, and legible copies of proof of health and accident liability insurance to:
    Office of Academic Affairs (0442)
    Virginia-Maryland College of Veterinary Medicine
    245 Duckpond Drive
    Phase III Suite 203
    Blacksburg, VA 24061
    Fax: 540-231-9290

At least 60 days before your arrival in Blacksburg:

  • Coordinate your Senior Rotation Block Schedule: You will be contacted to schedule a Zoom meeting.
  • Schedules will be finalized by orientation.
  • You will be notified by email once your Virginia Tech PID (Personal Identifier) has been set up. Upon notification, please change your password. Our sole method of communication will be through your vt.edu email address, which is your PID@vt.edu.
  • Your PID will be used both for email and for access to tools to help manage your clinical year. More information will be given during orientation.
  • Once your PID has been created, you will be contacted by the college's radiology department to complete the online Radiation Safety Certification Exams. For your convenience, please find the following links: Operator and Nuclear Medicine.
  • Once you have completed your exams, please ensure your receipt of an official certification of completion and send to dvmclerkships@vt.edu.
  • It is required that you complete the Radiation Safety Training certification tests at least four weeks prior to arriving for orientation at VA-MD Vet Med.
  • Once you have successfully completed certification, you will be issued a radiation dosimetry badge at orientation.
  • Under no circumstances is a student permitted to begin his or her clinical rotations at the Veterinary Teaching Hospital without successfully completing the required certification exams and receiving the certification.
  • If you have any problems accessing the secured website, please contact Academic Affairs at (540) 231-1735 or dvmclerkships@vt.edu.

Prior to arrival:

Options for housing include, but are not limited to, the following:

Once you arrive:

You must obtain a Hokie Passport prior to Orientation. You can obtain your Hokie Passport at the Student Services Building located at 800 Washington Street, SW, Ste 100E, Blacksburg, VA 24061. They can be reached at 540-231-5121 or hokiepassport@vt.edu (Point 2 on the map below). Your Hokie Passport will grant you authorized access to University services and facilities. You must also obtain your Hospital Badge prior to Orientation. Your badge will allow you entrance into and throughout the Hospital. Hospital Badges can also be obtained at the Student Services Building.

In order to park on campus, you must obtain a visitor's parking pass. If you have been assigned a PID, you may go on the Parking Services website and purchase online. If you do not have a PID, then you must go to Parking Services. Their address is (Point 1 on the map below):
455 Research Center Drive (0540),
Blacksburg, VA 24061-0540
Office Hours: Mon-Fri, 8AM-5PM
Phone: 540-231-3200

Map of the Student Services building and the Parking Services building.

All motor vehicles must be registered with the University Security Division. You must be able to provide a valid driver’s license, state vehicle registration, license number and description of the vehicle, and your new Hokie Passport Identification.

Once you have received your parking pass, be sure it is prominently displayed hanging from your rear-view mirror (cannot be hanging while operating the vehicle). While parking on campus, please be mindful of where you are parking. Certain lots and certain spots are reserved for certain parking passes.

If you have any questions regarding parking, you may email them at parking@vt.edu or contact them by phone at 540-231-3200.

Please NOTE: Student parking for the vet school is located in the designate VMCVM student parking lot shown below.

To learn more, visit Virginia Tech Parking and Transportation.

Map of VMCVM student parking.

We look forward to your orientation! We have an informative and fun orientation planned for you.

  • The orientation day schedule will be provided to you approximately a week in advance. View a sample orientation schedule.
  • During orientation, you will receive information about one45, Canvas, the Office of Academic Affairs, and other available resources for managing your clinical year. You will be given a tour of the Veterinary Teaching Hospital, your name tag, a locker (please provide a lock), information about Doc Halo, and your radiation dosimetry badge.
  • Please bring your Virginia Tech Hokie Passport and your Veterinary Teaching Hospital Identification Card to orientation.

Managing Your Clinical Year:

  • You will use the one45 database to manage your clinical year. This tool will be used to track your clinical year and view your schedule.
  • Before your arrival, log-in instructions will be sent to you by the Academic Affairs office.
  • During orientation, you will receive training on the use of the one45.
  • Please review instructions for navigating the one45 clinical year management system.
  • At orientation, you will be introduced to a clerkship portal. You will be given access to login.
  • In this portal you will be able to request days off and submit your externship requests. More details about this tool will be provided during orientation.

Academic Affairs support will be available to you as needed to assist you with any questions you may have. We can be reached at:

Office of Academic Affairs
Phone: 540-231-4090
Fax: 540-231-9290
Email: acadaff@vt.edu